AMENDED CONSTITUTION AND
BY-LAWS
OF
THE
SEATTLE
SEPHARDIC BROTHERHOOD
A qualified 501c(4) nonprofit corporation
(
and includes amendments through 1-3-2012 )
The members of the SEATTLE SEPHARDIC BROTHERHOOD in
accordance with its existing By-Laws and Constitution hereby adopt the
following as the Constitution and By-Laws as amended by the Executive Board and
ratified by the General Membership of the Seattle Sephardic Brotherhood at a
meeting of the general membership on January 3, 2012.
ARTICLE
I
Objects
and Aims
The
objects and aims for which the organization was formed are as follows:
1.
To foster brotherhood and mutual benefits
among its members by maintaining a fraternal organization which shall conduct
meetings, be governed by a representative form of government, be organized
under a lodge system, follow a ritualistic format and to provide educational
assistance for its members.
2. To foster brotherhood and mutual benefits
among its members by:
a. Elevating the members of the organization
intellectually and socially;
b. Promoting the Americanization of its members
and other Sephardic Jews in and around the City of Seattle;
c. Alleviating the distress and suffering of
impoverished members and other Sephardic Jews in and around the City of
Seattle;
d. Attending the sick among its members and
other Sephardic Jews;
e. Coordinating, promoting and encouraging
cultural, social and educational activities among its members and other groups
in the Sephardic community;
f. Sponsoring and assisting in the creation
and development of youth organizations and youth activity for families of its
members and others in the Sephardic community;
g. Operating and administering cemeteries in or
about the City of Seattle for the members of this organization and others who
might qualify under the requirements of the Orthodox Jewish religion to be
buried there.
3. Contractual Services: To provide, on a contractual
basis, cemetery, funeral benefits and services to persons who are members of
other similarly purposed organizations and/or congregations at their own
cemetery, even if such persons are not Members or Associate Members of the
Seattle Sephardic Brotherhood and to operate and administer such organizations
or congregations cemetery, subject to such terms and conditions as may be
adopted by the Executive Board.
1.
Regular. A candidate for
membership admission into this organization must be Jewish males or females as
defined by Orthodox Jewish Religion, over the age of twenty two (22), and a
member in good standing of either the Ezra Bessaroth Congregation or the
Sephardic Bikur Holim Congregation for at least two years, and shall pay such
dues and initiation fees as may be set by the Executive Board from time to
time. Initiation, Dues, and Lifetime
fees as applicable shall be payable prior to the applicant’s admission to
membership. All members shall receive
the Rights and Benefits as stated in Article VII of this Constitution, vote,
hold office, and serve on all committees.
2,
Widow - Divorcee
a) If otherwise qualified for membership, a
widow of a deceased member in good standing at the time of his death may continue
as a Member without the requirement of initiation fees, regardless of whether
or not she remarries, and will be billed the Member annual dues.
b) A Jewish divorcee, divorced from a Member may
apply for Membership within one year of the divorce without the requirement of
initiations fees, if she qualifies, and will be billed the Member annual dues.
3. Lifetime
Membership
An applicant or regular member may obtain a Lifetime
Membership by:
a) payment
of the Lifetime Membership fee as may be set forth from time to time by the
Board or,
b) reaching
the age of 80 years,
c) upon
initial entry into the Brotherhood.
Lifetime Membership status is passed to the widow of
a Lifetime Member upon his death.
Lifetime membership, rights and privileges do not pass on to their
children over the age of 22.
4.
An applicant who has not been on the
current rosters of either the Congregation
Ezra
Bessaroth or the Sephardic Bikur Holim Congregation for a period of longer than
1 year shall be considered as a new Synagogue member. Therefore, the 2 year eligibility time
requirement as a new synagogue member shall be required in order to apply for
membership into the Seattle Sephardic Brotherhood. Any previous time in their respective
Synagogue shall not be considered as ‘grandfathered time’.
5.
If a member currently classified as
‘Member’ or ‘Lifetime Member’ and marries or
remarries, all rights of the
Member/Lifetime Member, pass on to the new spouse,
providing he or she qualifies,
without initiation.
Voting
on Application for Membership
Applications
for membership shall be made by application to the Membership Chairman, in
writing and shall be referred to the Executive Board for their vote, when
validated. A majority of the votes cast
in favor of the candidate is necessary to admit said candidate to membership.
Expulsion
and Suspension of Members
Members may be suspended
or expelled by the Executive Board for the following reasons:
a. Violating the Constitution and the By-Laws;
b. Unjust criticism of organization and/or the
officers of the organization;
c. Non-payment of dues for a period of six months after said dues became payable, provided, that such member shall be notified in writing at least one month prior to his/her expulsion or suspension and be given an opportunity to pay the dues owing. In the event a member is in arrears of his or her dues for more than 12 months, and after notice in writing, said membership shall be cancelled and the member shall no longer be entitled to any of the benefits of membership.
e.
Continuous
misconduct during meetings;
f.
Any fraud in
securing benefits offered by the organization to its members.
Any member may appeal the
action of the Executive Board in the suspension or expulsion of a member to the
membership at large at any regularly scheduled meeting, and a majority vote of
the members present shall be required to affirm the action of the Executive
Board.
A defaulting member may be reinstated upon his petition for reinstatement upon the recommendation of the Membership Committee, the subsequent approval of the Executive Board, and the payments of all dues in arrears and applicable initiation fees.
Dues shall be set by the Executive Board from time to
time and shall be payable in advance commencing on the first day of
December of each year for the following year.
ARTICLE
VI
Entitlement
to Benefits and Rights
Except as may be limited by other provisions hereof,
each member or spouse and their Jewish children under the age of 22 (as
defined by the Orthodox Jewish Religion), are entitled to all of the
rights, and benefits of the Seattle Sephardic Brotherhood as long as the member
remains current with the dues which may be set by the Executive Board.
Benefits
and Rights of Members
Cemetery
and Funeral Benefits.
Cemetery
and Funeral Benefits shall consist of the following:
One
Cemetery Plot (maximum size: double plot and in a location at the discretion of
the Cemetery Committee of the Seattle Sephardic Brotherhood. Single plot cannot be reserved)
Pick
up and local transportation of the body
Preparation,
washing and watching the body
Shroud
Hearse
or other Seattle Jewish Chapel transportation vehicle
Opening
and closing of grave
Foundation
for monument (maximum height of monument and base; 48 inches for a single plot monument and 36 inches for a double plot
monument). Quiring Monument Company is the ONLY AUTHORIZED COMPANY
allowed to erect monuments in the SSB Cemetery.
All monuments must be purchased by the family of the deceased and are
not part of the burial fees.
Costs of such items to
members shall be determined by the Executive Board from time to time and shall
be uniform to all members. Membership in
the Seattle Sephardic Brotherhood DOES NOT include the costs of the
burial services, but allows its members the privilege of membership rates in
the above offered Cemetery and Funeral Benefits.
The items comprising the
above cemetery and funeral benefits (except double plots) may be
provided to non-members at such fees as may be determined by the Executive
Board from time to time, which fees shall be higher for non-members than those
set for members. This non-member
accommodation may be revoked at any time as deemed necessary by the Executive
Board.
ARTICLE
VIII
In
addition to the Executive Board, the following committees shall be standing
committees of the Seattle Sephardic Brotherhood:
1.
Funeral
Committee
2.
Cemetery
Operations Committee
3.
Financial
Committee
4.
Health
and Welfare Committee
5.
Scholarship
Committee
6.
Program
Committee
7.
Membership
Committee
8.
Rituals
Committee
In addition, such
other committees as the President of the Board may feel are necessary and
appropriate from time to time may be formed.
Officers
1.
Title of Officers. The
officers of this organization shall consist of the following: President, First
Vice President, Second Vice President, Financial Secretary/Treasurer, Recording
Secretary, and Trustees (up to eleven in number). The immediate past President of the
organization shall be automatically designated as the Grand Trustee, the Head
Rabbi of the Congregation Ezra Bessaroth, the Head Rabbi of the Sephardic Bikur
Holim Congregation, and all past Presidents of the Seattle Sephardic
Brotherhood shall be de-facto members of the Executive Board with full voting
privileges. The above officers, trustees
and the above specified de-facto members shall constitute the Executive Board
of the Organization.
2. Duties of Officers.
a. President. The President shall preserve order and
strictly enforce the provisions of the laws of the organization, and as set
forth by this amended Constitution and By-Laws.
The President shall see that all the officers and members of the committees
perform their respective duties. The
President shall appoint all committees and the chairpersons thereof. The President shall not vote except for
application of membership and election of officers. When
there is a tie vote on all other issues, the President shall cast the deciding
vote. The President shall
not make or second any resolution or motion.
Neither shall the President participate in any debate while in the
chair. The President shall at any time
have the right to examine the books of the organization and perform all other
duties pertaining to the Office of President.
The President shall be an ex-officio member of all committees.
b. Vice Presidents. They shall assist the President in
maintaining order in the organization.
The First Vice President shall preside at all meetings in the absence of
the President. The Second Vice President
shall preside at all meetings in the absence of the President and the First
Vice President.
c. Recording Secretary. The Recording Secretary shall at all meetings
read the minutes of the previous meeting, report all the communications of the
organization, shall keep accurate minutes of all meetings, and write all
communications summons and notices required.
d. Financial Secretary/Treasurer. It shall be the duty of the Treasurer to
submit statements for dues and funerals, to collect and keep all monies of the
organization, and at all times have an accurate record thereof, and pay all
bills and expenditures of the organization when so ordered by the President. The Treasurer shall be responsible for the
Secretarial work of the organization not allotted to the Recording Secretary
and shall receive all requests for charitable contributions and shall establish
and maintain a fiscal budget for the organization.
e. Trustees. The Board of Trustees shall consist of up to
11 members who meet the necessary requirements at stated in Article IX, 4. It shall be the duties of the Trustees to
look for ways and means of improving the activities of the organization, participate
at all Executive Board meetings and assist the officers of the organization in
the carrying out of their work.
f.
Honorary
Trustees Member(s) of the Board upon
recommendation, may be
appointed by the Executive Board
as an Honorary Trustee. The Board
Members appointed to this position:
1) must be an active Board member for a minimum
of 10 years continuously, and in
good standing with the Brotherhood;
2) approval of member(s) to this position must
have a majority approval of those Board
Members in attendance at the meeting;
3) there is no
limit to the number of individuals in this position;
4) Honorary
Trustees are required to participate in all activities as listed in Article IX,
2,e, above and shall have all voting privileges as a Trustee in all Brotherhood
Board activities;
5) terms of this position are indefinite. Individuals in this position may be removed
by the Executive Board if said Honorary Trustee(s) is/are in violation of any
of the provisions of Article IX, 7;
6) the number of Honorary Trustees do not count toward
the mandatory Brotherhood Board Trustee requirement as stated in Article IX,
2,e, and this position is created solely for the intent of bringing new
Trustees into the Executive Committee in order to maintain continuity and
perpetuity.
3. Term of Office. The term of office shall be for two years or
as decided by the Board.
4. Requirements: To be eligible for the office of President,
Vice President, Secretary,
Treasurer or Trustee, a candidate must be a member in good standing of the
Brotherhood for at least one year.
5.
Nomination of
Officers. In October of the President’s final term, the
President shall appoint a nominating committee who shall submit to the Board
members the slate of candidates for Officers and Trustees for the ensuing
term. Nominations shall be held on the
last Board meeting in November. After
the nominating committee has submitted its candidates, the President shall call
on the members to submit additional nominations at the General Meeting if they
so desire.
6.
Election of
Officers. Elections shall be held at the last General Membership meeting in
January, and shall be by secret ballot.
A majority of all votes cast shall constitute an approval.
7.
Removal from
Office. An Officer and/or Trustee may be suspended or
expelled by the Executive Board for the following reasons:
a) Violating the Constitution and By-Laws;
b) Unjust criticism of the organization and/or officers
of the organization;
c) Continuous misconduct during meetings or in the
execution of their duties;
d) Lack of attendance at Board Meetings;
e) Any fraud in securing benefits offered by the
organization to its members.
ARTICLE
X
Meetings
General membership meetings of this organization shall
be held at such times as may be set by the Executive Board, but in no event
shall there be fewer than one general business meeting every two years. All members shall be given due notice in
writing, at least 20 days before each General Meeting.
The Executive Board shall
meet at least six times annually, and such meetings shall be called by the
President.
Amendments
to the By-Laws and Constitution
Every proposed amendment,
alteration or addition to this Constitution and By-Laws must be received by the
President electronically or in writing, and the President shall present the
same to the Board at the next
following Board meeting. It may be
adopted by a favorable vote of two-thirds of the members present. Once approved
by the Board, the proposed Constitutional and By-Law changes and any other
changes to the Constitution shall be read in full to the General Membership at
a general meeting for their approval.
ARTICLE
XII
Order
of Business
a. Presentation of the Colors of the
United States of America, the State of Israel and the Pledge of Allegiance to
the United States of America;
b. Invocation prayer in accordance with
the Orthodox Jewish Ritual;
c. Roll call of officers;
d. Reading and approval of minutes of
previous meeting;
e. Report of Secretaries and the
Treasurer;
f. Committee reports;
g. Unfinished business;
h. New business;
i. Good of the Order;
j. Closing prayer; and
k.
Adjournment
ARTICLE
XIII
Roberts’
Rules Of Order
The meetings of this
Organization shall be conducted in accordance with Robert's Rules of
Order. All members at all meetings shall
constitute a quorum.
As the Cemeteries of the
Seattle Sephardic Brotherhood are Jewish Orthodox cemeteries, said Cemeteries
shall be administered and operated under the guidelines, policies, and
procedures as set forth under the Amended Cemetery Rules and Regulations of the
Seattle Sephardic Brotherhood. The Rules
and Regulations contained therein are binding and must be followed. These Rules and Regulations are to be
maintained and updated by the Chairman of the Cemetery Operations Committee in
accordance with all Jewish Orthodox laws and local government policies.
Board Members’
Confidentiality
As it is the responsibility
for the Executive Board to look after and protect its membership, all
Brotherhood members’ financial and other proprietary information of the Seattle
Sephardic Brotherhood shall be held in the strictest confidence by the
Brotherhood’s Executive Committee and board.